Step by step, with the exact clicks.
Add a member
Create the member, their first plan and bill in one go, and hand over their login.
Renew a membership or change the plan
Renew when a plan ends, or move a member to a different plan.
Track members: turn diet, workouts and progress on or off
Your plan includes a number of tracked members. Choose who they are; each one over the number is charged on the next bill.
Freeze (hold) a membership
Pause a membership for travel or illness; the end date moves.
Record a payment
Take money against a member's bill and give a receipt.
Refund money, or undo a mistake
Refund for money really given back (with a credit note); Void for a payment entered by mistake.
Remind members who owe money
Reminders go out by themselves; you can also send one now.
Let members pay by UPI in the app
Members pay their bill from their UPI app; you confirm when the money arrives.
GST return and files for your accountant
The month's GST, the export files, and a monthly email to your accountant.
Staff shifts, attendance and leave
A weekly roster, late and early worked out for you, and leave requests.
Monthly payroll and payslips
Prepare, check every row, approve it to the ledger, then pay.
Add staff and choose what they can do
Invite managers, receptionists and trainers, each with the right access.
WhatsApp reminders and receipts
Fee reminders, receipts and membership notices on WhatsApp, for members who agree.
Your gym's public page and the directory
A page for your gym on WeTrackFit, with an enquiry form that fills your Enquiries.
Members' data: requests, consent, erasure
Answer members' requests within 30 days, record consent, keep data only as long as needed, and download your data.